Title:  Project Administrator - MLF Financial Expert

This position is located under the Montreal Protocol Unit (TCS/CEP/MPU) planning, developing and implementing activities in Member States to facilitate compliance with the Montreal Protocol and, in particular, it's Kigali Amendment and to support countries to achieve their determined contributions to reduce emissions of greenhouse gases under the Paris Agreement. Making use of the capacity building and policy support, the services of the Unit foster transformation in manufacturing concerning technologies used in refrigeration, air conditioning and insulation with the effect of a reduction and change in working fluids and chemicals and ultimately a reduction of total greenhouse gas emissions.

The Division oversees and manages all aspects of technical cooperation programmes and interventions, which fall under the auspices and funding of the Montreal Protocol. It acts as an Implementing Agency of the Multilateral Fund of the Montreal Protocol, representing UNIDO at meetings of the Executive Committee (EXCOM) with the purpose of submitting projects for approval, and of reporting on achievements, inter-agency coordination, and dealing with compliance-related issues.

UNIDO is one of the implementing agencies of the Multilateral Fund for the Implementation of the Montreal Protocol (MLF), assisting Article 5 countries of the Protocol with the phase-out of ozone-depleting substances (ODS). Moreover, UNIDO looks into holistic approaches in line with UNIDO’s mandate, inclusive and sustainable industrial development, and the guidelines of the Executive Committee of the Multilateral Fund in order to reach and enhance sustainability, efficiency and competitiveness of the client countries.

The incumbent will work under the general supervision of the Chief of COR/FIN/FMU, daily supervision of the Chief, COR/FIN/FMU, and in close cooperation and coordination with TCS/CEP/MPU.

Duty Station: UNIDO Headquarters - Vienna, Austria

Approximate duration: 1 year (with the possibility of extension)

MAIN FUNCTION

The incumbent bears financial monitoring and reporting for the financial aspects of entire the MLF portfolio. This includes the following main duties:

- Regular financial monitoring of MP portfolio (PAD issuance, PAD revisions, extensions, obligation review, unapproved obligations, project closure monitoring and regular follow up with project managers and assistants for financial closure).

- Preparing and coordinating the necessary actions to finalize UNIDO's Balances Report on completed projects for review and submission to the Multilateral Fund Secretariat and approval of the Executive Committee, which meets two times per year.

- Managing with TCS/CEP/MPU the annual reconciliation of UNIDO’s accounts with UNIDO’s MP database and the MLF’s inventory and accounts of the UNON treasurer.

- Monitoring Executive Committee decisions related to financial matters, in cooperation with TCS/CEP/MPU, and take actions to ensure compliance with the decisions.

- In close cooperation with TCS/CEP/MPU, revising the annual reporting on administrative costs and preparation of reports and arguments for the annual approval of Core Unit Budget including regular review and innovative proposals of the reporting methodology.

- Cooperation with EPR/ETR/SRM and other divisions and assumes responsibility for in-house coordination on the initiation, financial monitoring and closure of MP trust fund projects, in cooperation with TCS/CEP/MPU.

- Monitoring and reporting of MPU’s GEF portfolio from financial perspective, including utilization of resources for administrative and technical activities.

- Continue the digital transformation in MPU to resolve complex financial situations and matters including assisting COR/FIN/APT with the implementation and initiate next phase of migration of MP database into the SAP system.

- Provide to finance EXCOM approval with the required form and data in a timely and accurate manner.

- Review and reconcile all MP financial records considering EXCOM approvals, grant and interest refund, cash transfers, approvals, various adjustments etc.

- Track and monitor recommendations of the MLF Secretariat for risk management and implement the recommendations for due diligence before implementing new projects.

- Track and monitor time allocated by staff, as well as activities as per the MLF EXCOM guidelines segregated and performed under the Administrative Core Unit and general administrative organizational support; liaise with Finance (COR/FIN/FMU) to coordinate timely production of the Annual Administrative Core unit report.

- Support formulation of the recommendation for the amount of the Administrative Core Unit for the next reporting period.

- Monitor and reconcile signed contracts, POs issued and invoices received from implementing agencies that are implementing MP projects on behalf of/with UNIDO.

- In close cooperation with procurement and FIN/APT team, monitor of payments to the implementing agencies after taking into account the adjustments as advised/approved by the Executive Committee.

- Contribute to strategic initiatives by UNIDO for establishing and operationalising new portfolios as applicable. For the purpose, enable conducting investment appraisal exercises, research activities and policy formulation / capacity building as required.

- Other tasks as assigned by the Director CMO/FIN and Chief CMO/FMT in consultation with the Chief TCS/CEP/MPU.

MINIMUM ORGANIZATIONAL REQUIREMENTS

Education:

Advanced university degree (Master's degree) in economics, finance, business administration or in a related field is required.

Field of Expertise:

At least three (3) years of relevant professional experience in an international organization in the field of financial monitoring is required.

Experience with SAP financial and reporting modules e.g. FI/GM/FM/BI is desirable. 

Proficiency in the use of MS Office programs especially advanced Excel is desirable. 

Languages: Fluency in written and spoken English is required. Fluency in or working knowledge of another UN language is desirable.

REQUIRED COMPETENCIES

Core values:
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Key competencies:
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.