Title:  Human Resources Officer

Requisition ID: 2347 
Grade : P3 
Country: Austria 
Duty Station : Vienna 
Category: Professional and Higher 
Type of job Posting: Internal and External
Employment Type: Staff-Full-time
Minimum Annual salary: 95,669 USD 
Application deadline: 15-Jun-2023  



Vacancy Announcement
Female candidates from all Member States are particularly encouraged to apply.



Organizational Context


The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.


Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.


The Directorate of Corporate Services and Operations (COR), headed by a Managing Director, is responsible and accountable for the management of UNIDO’s human, financial and material resources, ensuring the capacity of the Organization to fulfil its mandate. The Directorate oversees a full range of financial, human resources, learning and staff development, procurement, information technology and general services to meet the service support needs of the Organization as a whole. Additionally, the Directorate houses the Gender Equality and Empowerment of Women Unit and the Ethics and Accountability Unit as well as oversees their operations. Furthermore, the Directorate provides guidance on personnel security and safety matters and ensures the overall coordination of UNIDO’s response in this regard.


The Human Resources Services (COR/HRS) is responsible for ensuring that the Organization has at its disposal the human capital required to deliver its mandate and achieve business and strategic goals. To this end, it designs and implements modern human resources management policies and tools, which allow the Organization to attract the best talent. It delivers a broad range of services covering, among others, UNIDO’s human capital through a partnership model with the Professional staff acting as business partners for relevant parts of the Organization.


It is further responsible for carrying out statutory functions in accordance with the provisions of the staff regulations and rules of the Organization, the regulations of the United Nations Joint Staff Pension Fund (UNJSPF) and policy issuances covering other categories of UNIDO human capital, including management of security related entitlements for all UNIDO personnel at Headquarters and in the Field.


It is also responsible for supporting the work of the Managing Director within the UNIDO Crisis Management Team as well as for coordinating for all personnel the security and safety related actions and responses. Further, Human Resource Services also supports the administration of employees under technical cooperation projects and programmes. The Human Resource Services is comprised of two dedicated Units, namely Employee Services and Relations Unit (COR/HRS/ESR) and Talent Planning and Acquisition Unit (COR/HRS/TPA).


The position is located in the Talent Planning and Acquisition Unit (COR/HRS/TPA) that promotes and implements strategic organizational policies aimed at improving the planning, acquisition, development, engagement, motivation and retention of the human resources required for the Organization's mandate. In this respect, the services of the Unit cover staff members, Individual Service Agreement (ISA) holders and other personnel.


The Human Resources Officer works under the overall guidance of the Head, HRS; the direct supervision of the Chief, HRS/TPA; and in close collaboration with the colleagues to support the mandate of the Unit.


In accordance with applicable professional standards, the Human Resources Officer is expected to deliver: (a) work that contains in-depth analyses contributing to results achieved by the Division; (b) in creating an enabling environment for team work which is catalytic to achieving results; (c) in building relationships which contributes to partnerships resulting in strategic collaborations and (d) in achieving results within a professional team.


The UNIDO Staff Performance Management System reinforces the collaboration within formal units as well as among cross-functional teams. In this context, the incumbent collaborates with his/her supervisor and colleagues, within as well as outside the unit. Within the formal teams, the incumbent may be expected to backstop other team members as required.


Staff members are subject to the authority of the Director General and in this context all staff are expected to serve in any assignment and duty station as determined by the needs of the Organization.



Main responsibilities/functions:


The responsibilities of the incumbent may include the following tasks:


  • Coordinate the recruitment and selection process of the required human capital from both internal and external sources using best practices and modern talent acquisition tools; develop effective schemes to attract additional human resources for the Organization. Participate on the recruitment and selection processes for employees, hired under all modalities, implemented in UNIDO.
  • Serve as the Divisional focal point on the assigned issues(s) or subject(s) or assume the service partner role, similar to a business relations role. In that capacity, coordinate and collaborate on the required actions within and outside of the Division, prepare/coordinate/consolidate submission of the required information and accurate statistical data as well as its review and clearance by the supervisors, as and when appropriate/requested. Collaborate with the HR Officers and representatives of client groups to simplify, revise, update and issue policy frameworks and tools which continue to support the employees and their engagement, motivation and career development to deliver their results for the Organization.
  • Collaborate closely with line managers to forecast staffing needs, their skills and competencies profiles, outreach measures to attract the required profiles, the processes to be undertaken, the transactions to be completed and the timely on-boarding and orientation.
  • Manage the update and maintenance of the organizational management structure of UNIDO’s human capital based on approved positions and jobs assigned. Conducts job analyses and ensures correct placement of positions within the UNIDO structure. Supervises the classification of posts, serving as first and second classifier as applicable, including analyses of proposals and requests for classification within the applicable policy framework; evaluates job and organizational components and determines the proper classification level; conducts desk audits; prepares reports for review, clearances and signatures and issues and disseminates classification notifications. Participates in the related recourse mechanisms and working groups and committees.
  • Monitor the implementation of the Staff Performance Appraisal and Management Framework, including  designing training materials to guide managers and staff on the phases of the Staff Performance Appraisal ; delivers training sessions, monitors compliance at each phase of the performance cycle and follows up with managers to ensure completion; analyses the implementation and compliance with the principles and management for results and the competency framework and prepares reports for the Performance Review Commission. Conducts needs analyses utilising the information contained in the performance reports and designs and delivers corresponding staff development initiatives. Manages the meetings of the Inter-Divisional Review Group including the logistical arrangements and coordination of the documentation. Coordinates and supervises the work of the Rebuttal Panel.
  • Prepare and analyse business reports, as well as runs queries for specialised ad-hoc reports generated by SAP. Liaises with IT to generate human resources statistics in SAP and analyses trends and key performance indicators for review by HRM, senior management and/or UNIDO governing bodies.


Required Competencies:


Core Values

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.


Key Competencies

WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another


Minimum Organizational Requirements




Advanced University (Master’s or equivalent) degree  in human resources management, administrative law, public or business administration or relevant field is required.


Field of Expertise:


A minimum of five (5) years of progressively responsible professional experience in human resource management, including 3 years at the international level or in an international organization is required.

Knowledge of HRM policies and practices in the UN Common System is desirable.

Working experience in human resource management in one of the UN Common System organizations at the professional level is highly desirable;

Demonstrated experience in policy development and best practices promotion, including drafting of policy proposals and analytical papers is required.




Fluency in spoken and written English required. Working knowledge of other official language(s), of the United Nations, particularly French is desirable.


NOTE: UNIDO professional level applicants are required to have served at least one year in their current position, if applying for a higher-level position. However, the seniority-in-grade requirements for applying for higher level positions, as per paragraphs 18 and 78 of the HRMF, have been waived.


UNIDO General Service applicants are required to be at least at the GS-5 level; to have served in their current position for at least two years; and to have served in UNIDO for at least five years.

Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside.


Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.


All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.


Visit the UNIDO web site for details on how to apply: www.unido.org

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.


Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org