Title:  Team Assistant/Driving & Logistics

​Requisition ID: 6456 
Grade: G3 
Country: Uruguay 
Duty Station: Montevideo 
Category: General Service/Admin. Support 
Type of Job Posting: Internal and External
Employment Type: Staff-Full-time
Appointment Type: Fixed Term - 100 series
Indicative Minimum Net Annual Salary: 1,481,890 UYU 
Application Deadline: 7-Nov-2025, 11:59 PM (Vienna, Austria time)

Vacancy Announcement
This post is for local recruitment only.
Female candidates are encouraged to apply.

Organizational Context

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Field Offices are responsible for representing UNIDO in their countries/regions of coverage and for maintaining close relations with all relevant stakeholders. They are responsible for identifying development priorities and donors’ technical and funding priorities in the countries/regions of coverage, and for supporting, and/or leading when requested, the formulation, implementation and monitoring of technical cooperation projects and programmes, including the Programmes for Country Partnership (PCPs) and the Country Programmes (CPs). The Field Offices are also responsible for coordinating and reporting on UNIDO’s activities in their countries/region of coverage, and for leading/contributing to the development of regional strategies and policies to ensure the strategic and programmatic consistency of UNIDO’s work, including of its cooperation with and contributions to the United Nations Resident Coordinator Offices (UNRCs)/United Nations Country Teams (UNCTs)/Common Country Assessments (CCAs)/United Nations Sustainable Development Cooperation Frameworks (UNSDCFs).

At the G3 level the incumbent is expected to perform general support processes focusing on basic service delivery or information exchange within the organizational environment and team.  His/her interventions result in the contained process impact.

The UNIDO Staff Performance Management System reinforces the collaboration within formal units as well as among cross-functional teams. In this context, the incumbent collaborates with his/her supervisor and colleagues, within as well as outside the unit. Within the formal teams, the incumbent may be expected to backstop other team members as required.      

FUNCTIONAL RESPONSIBILITIES

Under the supervision of the First Reporting Officer, the Team Assistant/Driver is responsible for the following key functions:

• Maintain the supervisor’s daily schedule of appointments. Handle correspondence and routine communication tasks, including receiving and recording incoming/outgoing mail, visa application for official travel, tracking pending matters and deadlines, and flagging urgent items for the supervisor.

• Draft routine correspondence in line with established guidelines and the UNIDO Correspondence Manual.

• Act as the focal point for office space management. Maintain and oversee the allocation of office space in coordination with team needs, repair maintenance, and organizational priorities. Coordinate all internal office moves, including the arrangement of furniture and equipment for staff members.

• Carry out a range of general administrative duties, including overseeing communications via the official UNIDO South Cone email account, vendor management, procurement-related processes, monitoring and following up on payments.

• Provide support to asset management by performing asset and inventory physical verification.

• Act as the focal point for security matters, ensuring that all personnel and office space comply with security and safety regulations.

• Drive the UNIDO official vehicle(s) to provide the transportation of UNIDO office staff and other authorized persons in a timely, safe, and courteous manner, as well as of other high-ranking officials, as and when required.

• Meet official personnel at the airport and facilitate immigration and customs formalities.

• Deliver and collect official mail and other documents as required, ensuring that all deliveries and collections are made on time.

• Ensure the regular professional service and maintenance of UNIDO-assigned vehicle(s), including the coordination of professional mechanical inspections and repairs, maintaining the vehicle(s) in a clean and roadworthy condition at all times, and ensuring that oil levels, coolant, battery, brakes, and tires comply with authorized safety standards. Accurately log all official travel, daily mileage, and fuel or electricity consumption, and ensure timely follow-up on all vehicle-related services.

• Maintain a high level of accuracy and confidentiality in performing the driving, clerical, and logistical support services to the UR and UNIDO high-level authorities.

• Immediately report incidents, accidents, or concerns concerning the safety of the vehicle and ensure that the steps required by applicable rules and regulations are taken.

• Carry out clerical and administrative ad-hoc assignments as requested.

MINIMUM REQUIREMENTS AND DESIRABLE CRITERIA

Education: Completed secondary education or equivalent and a valid driver's licence is required.

Required Qualifications:

• A minimum of three (3) years of work experience as a driver and office procedures and practices.
• Knowledge of national traffic laws, rules, and regulations, with a good safe driving record.
• Proficiency in using Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and internet tools.

Desirable Qualifications:

• Experience driving high-ranking United Nations officials, staff members, and/or diplomatic personnel.
• Experience within the UN system or in a multicultural environment.
• Experience providing support to managerial/professional staff using administrative skills.
• Experience with SAP or similar ERP software.
• Knowledge of social media platforms and artificial intelligence tools is desirable.
• Experience with facilitating official visits and engagements with high-level officials is desirable.
• Experience in overseeing and coordinating security-related matters is desirable.

Languages: Fluency in written and spoken Spanish and English is required.

REQUIRED COMPETENCIES

Core Values

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Key Competencies

WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

For further information on salaries, refer to the International Civil Service Commission website: https://icsc.un.org/

Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO careers site for details on how to apply: https://careers.unido.org/ 

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org