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Title:  Team Assistant

​Requisition ID: 5396 
Grade: G3 (SB-2) 
Country: Philippines 
Duty Station: Manila 
Category: Local Support Personnel 
Type of Job Posting: Internal and External
Employment Type: NonStaff-Regular
Contract Duration: 6 months (with possibility of extension)
Application deadline: 7-Apr-25, 11:59 PM (Vienna, Austria time)

 

Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
Only nationals or permanent residents of the country of the duty station are considered eligible. 
Female candidates are encouraged to apply.
 

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

 

The Directorate of The Directorate of Directorate of Technical Cooperation and Sustainable Industrial Development (TCS) under the overall direction of the Director General, and in close collaboration with all relevant organizational entities within UNIDO, the Directorate of Technical Cooperation and Sustainable Industrial Development (TCS), headed by a Managing Director, ensures the Organization's application of strategies and interventions for sustainable industrial development related to environment, energy, Micro, Small and Medium-Enterprises (MSMEs), and digitalization. The Directorate also oversees the Organization's normative contribution to achieving the Sustainable Development Goals through industrial policy advice and capacity development. Through coordination in-house and with Member States and industry stakeholders, it ensures that the services provided in these areas contribute to effective and appropriate technical, business and policy solutions and are focused on results, scaling up and positioning UNIDO as a leading platform for industrial development in developing countries and global fora. 

 

The Directorate is responsible for the Division of Industrial Policy Advice and Capacity Development (TCS/IPC), and technical Divisions of Circular Economy and Green Industry (TCS/CEG), Energy and Climate Action (TCS/ECA), Climate Innovation and Montreal Protocol (TCS/CMP); MSME Competitiveness, Quality and Job Creation (TCS/SME); and Digital Transformation and Artificial Intelligence (TCS/DAI). Leveraging the diverse skill sets of UNIDO personnel and the services provided by the two TC directorates, TCS collaborates closely with IET to develop and implement programmes and projects, aiming at enhancing synergy and complementarity and maximizing UNIDO corporate performance and impacts on the ground. The Directorate also ensures close coordination and collaboration among the Divisions as well as with relevant entities in all Directorates across the Organization. 

 

The Division of Energy and Climate Action (TCS/ECA) under the supervision of the Managing Director of the Directorate of Technical Cooperation and Sustainable Industrial Development (TCS), and in close coordination with other organizational entities within UNIDO, the Division of Energy and Climate Action (TCS/ECA) assists Member States in the transition to low-carbon and climate resilient economies through the promotion of renewable energy, energy efficiency solutions and breakthrough technologies in industry and other key sectors, diversifying supply chains for renewable energy manufacturing and stimulating innovation to address critical climate and energy related challenges. 

 

The Division assists governments in fulfilling national commitments under the Paris Agreement and progress towards the 2030 Agenda for Sustainable Development, thereby facilitating a just transition towards sustainable industrialization. In transitioning to a low-carbon and climate resilient economies, the challenges of addressing energy poverty and climate change are an integral part of the Division's activities, as is the dissemination of policies, knowledge and technologies and pathways to plan, manage and finance the energy transitions and climate action for industrial transformation. It collaborates closely on converging issues with IET/CTP and TCS/CMP. 

 

The position is located under the Energy Systems and Industrial Decarbonization Unit (TCS/ECA/ESD) promotes the emergence, deployment and large-scale adoption of sustainable energy technologies to drive the decarbonization of energy systems and industrial processes. It supports Member States to charter pathways for net zero industrial development through the development of conducive policies. It also promotes the deployment of crosscutting energy efficiency solutions, electrification and carbon management of industrial processes in large and small-scale industries. It charters norms and standards for reporting embodied carbon in products and supports member states in developing the reporting and verification structures to support compliance with global standards. 

 

 

PROJECT CONTEXT  

 

Transformative Actions for Climate and Ecological Protection and Development (TRANSCEND), SAP ID 180253 

 

The provision of reliable and affordable energy is a necessary prerequisite for industrial development and greater economic and social prosperity. Global electricity and energy use is rising rapidly and without a stable supply of energy, countries will not be able to power their economies. For years, fossil fuels such as coal, oil or gas have been the world’s major energy sources. These, however, are non-renewables and are limited in supply. To maintain a sustainable economic growth path, efforts toward the adoption of renewable energy technologies, implementation of energy efficiency approaches, and ensuring access to sustainable energy for all need to be intensified, allowing industrial development to strike a balance between its growing demand for energy and the urgent need to mitigate its impact on the environment and the global climate. 

 

The “Transformative Actions for Climate and Ecological Protection and Development” project funded by the German Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU), is designed to be implemented in the Philippines by a consortium of development partners including UNIDO. The main goal of the project is to contribute to shaping the country’s transition to a low carbon economy and build from the gains of decades of adaptation actions. It will support the government in undertaking people-centered and integrative approaches for transformational change in climate protection and biodiversity conservation. Together with strengthened country institutions, the program will scale-up successful approaches and introduce innovative technologies for transparent, more ambitious climate actions across all levels of government. 

 

UNIDO plays a pivotal role in advancing energy efficiency and climate resilience among MSMEs in the Philippines through key project outputs.  

 

  • Under Output 1: Climate Smart Industry Roadmap Developed, UNIDO supports the Philippine government in formulating policies and frameworks that enable MSMEs to adopt climate-smart practices. This includes comprehensive stakeholder consultations, data collection on MSMEs' energy consumption, and the creation of a Climate Smart Industry Roadmap. UNIDO ensures that gender inclusivity is integrated into these initiatives, emphasizing the involvement of women entrepreneurs. 

  • Under Output 2: MSMEs Utilize Recommended Energy Management Solutions, UNIDO engages trained energy experts to conduct capacity-building programs, workshops, and energy audits. These efforts help MSMEs identify energy-saving opportunities and implement energy-efficient technologies through demonstration projects, leading to measurable reductions in energy consumption and CO₂ emissions. 

  • For Output 3: Energy Efficiency Investment Pipeline in Selected Landscapes Developed, UNIDO facilitates feasibility studies, project proposal development, and connections between MSMEs, ESCOs, and financial institutions. By securing investment opportunities, the project ensures long-term sustainability for energy-efficient business models. 

  • Finally, Output 4: Project Management ensures effective coordination among consortium partners and seamless execution of activities. Through these outputs, UNIDO enhances the capacity of MSMEs to transition to energy-efficient operations, fosters financial linkages for sustainable investments, and promotes inclusive, climate-resilient industrial growth in the Philippines. 

 

FUNCTIONAL RESPONSIBILITIES  

 

Under the direct supervision of the Project Manager and in close cooperation with the project team in the HQ and field location, the Team Assistant provides assistance and general administrative support to the implementation of the project, and is responsible for the following key functions: 

 

  • Perform general administrative tasks such as ordering office supplies, following up on budget queries, making various reservations as required, placing purchase requisitions, researching for information and reference material, organizing requests for formal editing, translation, layout, graphic design and arranging for printing services as well as the publication of documents, if and when necessary; 

  • Using SAP, when required, make arrangements for travel, prepare travel authorizations, ensuring that visas, security clearances, vaccination certificates, Laissez-Passer etc. are valid and in order.  Assist in completing back-to-office mission reports and claim forms; 

  • Respond to moderately complex information requests and inquiries as necessary, as well as refer queries to appropriate personnel for handling; 

  • Assist in organizing the logistics for meetings prepare the necessary background documents and agendas’, liaise with counterparts on attendance assist in the preparation of presentation materials, book meeting rooms and take notes at meetings, if required; 

  • Keep track of pending matters, flagging deadlines and bringing urgent and important items to the attention of the supervisor; 

  • Maintain an up-to-date filing system (both hard copy and electronic); 

  • Perform any other related duties as assigned. 

 

 

MINIMUM ORGANIZATIONAL REQUIREMENTS  

 

Education: Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.  

 

Technical and Functional Experience:  

  • A minimum of three (3) years of work experience in the related fields of the post, is required.  

  • Experience using Microsoft Office (Outlook, Word, Excel), internet search engines, is required.  

  • Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.  

  • Experience with SAP or similar ERP software is desirable.  

 

Languages: Fluency in written and spoken English is required. Fluency and working knowledge of Filipino required. 

 

REQUIRED COMPETENCIES 

 

Core Values 

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially. 

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner. 

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective. 

 

Key Competencies 

WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity. 

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world. 

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work. 

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another. 

 


This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.


Visit the UNIDO website for details on how to apply: www.unido.org

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org

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