​Requisition ID: 5148 
Grade: SB2 - Local support 
Country: Brazil 
Duty Station: Brasilia 
Category: Project Personnel 
Type of Job Posting: External
Employment Type: NonStaff-Regular
Contract Duration: Until 31 December 2025
Application deadline: 18-Feb-25, 11:59 PM (Vienna, Austria time)

Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
Only nationals or permanent residents of the country of the duty station are considered eligible. 
Female candidates are encouraged to apply.
 

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

Brazil has promulgated the texts of the Vienna Convention and the Montreal Protocol through Decree No. 99,280 of June 6, 1990. However, since 1979 the Country has taken actions to protect the ozone layer through regulatory devices and public policies. From 1992, specific sectoral activities and projects were carried out, either in groups or individually, financed by FML. The projects allowed the elimination of the consumption of Chlorofluorocarbons (CFCs), Halon, Carbon Tetrachloride (CTC) and Methyl Bromide (except for quarantine and pre-shipment uses).

In September 2007, Parties to the Montreal Protocol undertook through MOP Decision XIX/6 (Annex I) to anticipate the phase-out of HCFCs, substances used as a technological alternative to CFCs.

Between 2009 and 2011, the Ministry of Environment and Climate Change (MMA) coordinated the elaboration of the Brazilian Program for the Elimination of HCFCs (PBH) for developing actions to eliminate the consumption of HCFCs in Brazil. The PBH was divided into three stages. Stage 1 was concluded in 2010, meeting the targets of freezing HCFC consumption in 2013 and a 16.6% reduction in 2015 (Table 1).

The Stage 2 of the PBH is underway and is scheduled for completion in December 2025. It focuses on actions aimed at phasing out 464.06 ODP tons of HCFCs through industrial conversion activities, technical assistance, capacity building and regulatory actions in the PU foam manufacturing and refrigeration and air conditioning (RAC) manufacturing and services sectors. In 2020, the country achieved a 39.3% reduction in HCFC consumption compared to the baseline by banning the import of HCFC-141b for the PU foam manufacturing sector, and in 2021, it achieved a 51.6% reduction.

The Stage 3 was approved at the 94th Meeting of the Executive Committee of the MLF in May 2024, and is set to be in effect from 2024 to 2031. Its goal is to support actions to eliminate HCFC consumption by 67.5% by 2025 and 100% by 2030.

Table 1:

* Baseline: average consumption of HCFCs for the years 2009 and 2010, equivalent to 1,327.3 t PDO

** Allowed up to 2.5% of the baseline in the period from 1 January 2030 to 1 January 2040, only for use in the sectors defined in Article 5(8)(e)(i) of the Montreal Protocol, in accordance with IBAMA Normative Instruction No 20 of 16 December 2022.

FUNCTIONAL RESPONSIBILITIES

Under the supervision of the Project Manager and in close cooperation with the project team in the HQ and field location, the Team Assistant provides clerical/administrative support for the project implementation and is responsible for the following key functions:

• • Perform general administrative tasks such as arrangements for meetings, events, study tours, trainings and workshops.
  • Provide logistical support to international consultants, national consultants, and visiting UNIDO staff members and in organizing meetings, study tours and workshops at the field level and travel requests and expense reports when required.
  • Monitor disbursements, commitments and budget allocations and availability for the projects.
  • Consult to clarify the application of new financial and procurement rules and procedures, TC guidelines and other instructions Collect and compile all data and documents for bi-annual reports, annual reports, service providers’ reports and other reports as required.
  • Keep track of project budget expenditures; follow-up on status of contracts for the local project team, provide information on the project, draw the supervisor’s attention to problems encountered.
• • Maintain project equipment inventories (both paper and electronic asset management) and ensure appropriate use.
  • Prepare/compile relevant documents and when applicable using SAP, initiate and follow up on actions related to training and study tours, purchase of equipment/goods and services, travel requests/claims, recruitment, visa applications, and deal with all related inquiries in coordination with the project team at HQ. Process all payments through relevant accounts and liaise with project teams in the country and UNIDO HQ to clear all payments in a timely manner.
  • Prepare/compile relevant documents and when applicable using SAP, initiate and follow up on actions related to training and study tours, purchase of equipment/goods and services, travel requests/claims, recruitment, visa applications, and deal with all related inquiries in coordination with the project team at HQ.
  • Assist with on boarding of new project personnel.
  • Assist in drafting regular and/or ad-hoc reports on project activities.
  • Carry out ad-hoc assignments and research activities, as required.
  • Maintain all project related files (both paper and electronic) and databases related to work.

MINIMUM ORGANIZATIONAL REQUIREMENTS

Education:

Completed higher secondary education (high school diploma or equivalent), is required.

Formal administrative/secretarial/clerical training or equivalent, is desirable.

Credit towards total working experience may be considered on a year by-year- basis, up to a maximum of four years, for a higher degree education (including a first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.

Technical and Functional Experience:

• A minimum of six (6) years of work experience in the related fields of the post is required.
• Demonstrated experience and proficiency in using Microsoft Office applications, including Word, Excel*, PowerPoint, and Outlook are required.
• Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• Experience in project administration, accounting and finance, providing support to managerial/professional staff and using administrative skills to assist in the execution of project development and implementation of work, is desirable.
• Experience with SAP or similar ERP software is desirable.

Languages: Fluency in written and spoken English is required. Fluency and/or working knowledge of Portuguese is required.

*Specifics regarding Excel: A fundamental understanding of Excel is required. This includes knowledge of functions/calculations, data entry, formatting, and creating spreadsheets.

REQUIRED COMPETENCIES

Core values:

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Core competencies:

WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients - Team orientation/Client orientation. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO website for details on how to apply: www.unido.org

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.

Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org